Vacant job

Job Responsibilities

The Operations and Maintenance Department is responsible for supervision, repair, and operation of outdoor environments, buildings, and installations over time with good technical status and satisfied customers.

This is achieved through close collaboration with customers, other departments within the administration, and other organizations in the city. The department is responsible for conducting inspections required by authorities and contributes to the development of energy-saving measures. We carry out the assignments requested by our customers.

Your Tasks:

We are now looking for an administrator for a fixed-term employment of approximately 6 months for our Office Services unit. Office Services is a unit that serves several of our own premises. Our cleaners keep the premises tidy and clean, and our caretakers handle everything from goods reception to mail management.

As an administrator, you will work on behalf of the unit manager. The assignment involves providing administrative support to the manager as well as the unit's overall activities. You will also coordinate the unit's work in specific areas.

You will support the department in:

• Document and information management.
• Orders, purchases, and invoice management.
• Contact person for suppliers and customers.
• Assisting employees with administration, orders, etc.
• Proofreading documents and presentations.
• Planning, booking, and coordinating activities, events, etc.
• Minutes and notes taking.
• Record keeping and release of public documents may occur.
• Performing assignments and reporting issues in our premises based on, for example, work environment rounds.
• Coordination of document management, information management, and purchasing.

The job also involves some operational work, such as receiving moving companies in preparation for the administration's move to new premises.

Qualifications

We are looking for someone who has:

• A minimum of a high school education and experience in qualified administrative work, preferably as an administrator or coordinator.
• Experience in producing information/materials and is accustomed to supplier and customer contacts.
• Very good computer skills and works effortlessly in Microsoft 365.
• Ability to communicate fluently in spoken and written Swedish.
• Experience working in Proceedo is also an advantage.

As a person, you are structured, meticulous, and have a service-oriented approach. You are responsible, communicative, and enjoy collaborating with others.

Other

We offer a workplace in development and with a forward-thinking attitude. Our employees have broad and varied competencies. We work in pleasant premises and offer employee benefits such as flexible working hours, wellness grants, and cycling benefits. The City Property Management works for a sustainable work life where you can combine an exciting and rewarding work life with a rich life outside of work as well. We offer you a development and innovation climate that provides good opportunities for career development. Within the administration, we apply a trust-based leadership that is rooted in an inclusive workplace.

We strive to have an even distribution between women and men and a spread in terms of age within our administration. We want our workplace to be characterized by openness and respect for differences, and we believe that diversity contributes to the development of our operations. As an employee of the City of Gothenburg, you are subject to general service obligations under the law on total defense duty.

To those representing staffing and recruitment companies: We kindly but firmly decline offers of advertising and recruitment assistance.

About Us

The City Property Management creates environments where life can take place by planning, building, renting, managing, and developing premises and outdoor environments for the City of Gothenburg's operations. Every day, hundreds of thousands of Gothenburgers are active in preschools, schools, care homes, and other premises that we manage.

Together with the Urban Environment Administration, the Exploitation Administration, and the City Planning Administration, we have a coordinated responsibility for urban development in the City of Gothenburg. This means a shared distribution of responsibilities and roles based on stages: planning; implementation and management with the goal of contributing to a cohesive, efficient, and transparent urban development for residents, visitors, and businesses in the city.